Bits to Pieces is...

views on digital preservation

thoughts and views

tips and tricks

bits of others

Save as....03 File formats

Software is constantly being updated, and new software may not always support files created with older versions. Therefore, bear in mind exactly what you want to store. If it's a text document, then just the content may be enough. If it's a working draft, then you will also want to save the properties. However, if it is your definitive document then the form will be important too.



Save as... 02 Documents

Preservation of digital records requires a different approach to paper storage, because a digital file consists of a series of ones and zeros—the bit stream. This always needs a specific combination of hardware and software in order to be read. Damage to the bit stream and fast technological advancements are a threat to digital files. Therefore, digital preservation requires special measures (in addition to selecting, ordering and describing) to ensure that digital documents remain usable.




To keep files sustainably accessible, take the following steps when you create a document and save it for the first time:

  • Choose unique logical file names. Give version numbers to identify documents easily. Enter a date in the format YYYYMMDD.
  • Avoid using spaces, periods, commas or other strange characters in the file name. Use an underscore to separate words.
  • Store files that belong together in folders. Create a conveniently arranged folder structure that suits your own working process. Avoid too many layers in the structure.
  • Give the folder a descriptive name; follow the same guidelines as for the file names.
  • Be selective and do not store incomplete or unclear files.

Save as... 01 Digital preservation

Preservation of digital records requires a different approach to paper storage, because a digital file consists of a series of ones and zeros—the bit stream. This always needs a specific combination of hardware and software in order to be read. Damage to the bit stream and fast technological advancements are a threat to digital files.

Therefore, digital preservation requires special measures (in addition to selecting, ordering and describing) to ensure that digital documents remain usable.


Concise Guide nr 3

Very proud to present to you the latest addition to the Concise Guide archiving for Designers selection. Barcelona's Design Museum, centre and laboratory DHUB translated the Guide to Spanish and Catalan. We took the chance to update the  English text and all languages will be made available on the DHUB website.



You will find an English downloadable Concise Guide here on their site...


Thinking of a next translation that could only be Chinese....or Turkish perhaps?












Bewaar Me - vijf vuistregels

Op 5 november sprak ik op de Premsela conferentie Bewaar Me - over het bewaren van vormgevingserfgoed. In mijn sessie besteden we aandacht aan het bewaren van digitale vormgevingsarchieven.



It's in the name

Hoe vind je toch die ene foto terug? Of dat ene bestand waar je het laatste aan werkte?

 

 

 

Beautiful Backup

Wanneer heb je voor het laatst een back up van je computer hebt gemaakt?

Gisteren? Vorige maand? Nog nooit?

 

 

 

Think, Design, Create

Wat doe je als je weet dat de gemiddelde levensduur van een digitaal bestand maximaal zo'n jaar of vijf is? Er niet aan denken is natuurlijk een oplossing waar je rustig van gaat slapen. Voor even. Want wat doe je als je weet dat je de laatste jaren alle belangrijke gebeurtenissen alleen digitaal hebt vastgelegd? De geboorte van je kind, de foto's van je wereldreis, je trouwdag, die allermooiste van je oma? Wat doe ja dan?

 

 

Save as... 01 Digital preservation
Published by kvdh on Thursday, 05 April 2012 14:48
Preservation of digital records requires a different approach to paper storage, because a digital file consists of a series of ones and zeros—the bit stream. This always needs a specific combination of hardware and software in order to be read. Damage to the bit stream and fast technological advancements are a threat to digital files.

Therefore, digital preservation requires special measures (in addition to selecting, ordering and describing) to ensure that digital documents remain usable.



Digital preservation is not the same as

making backup copies of files.

 

Bear in mind that

• it is unlikely that the right combination of hardware and software will still be available in a few years’ time;

• any change in the bit stream affect the properties of a file—the file can become unreadable;

• carriers such as CDs, DVDs, USB flash drives and hard drives have a limited life;

• without information about size, function and version, a file loses its archival value.

• too many saved documents leads to an unmanageable number of files.


Take measures when you create a new file. Decisions you then make now about file names, ordering, formats and storage will determine the long-term accessibility of your digital archive.

 

 


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